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Board of Directors Job Descriptions

Job Description: President

The position of President will serve a term of four years. One year in each of the following positions: Vice President, President-Elect, President, and Immediate Past President.

Responsibilities

  • Serve as the Chief Volunteer Officer of the organization and partner with the CEO to achieve the Society’s mission.
  • Provide leadership to the Board of Directors, encouraging the Board’s role in planning, financial accountability, evaluation of the CEO, and evaluation of program performance.
  • Chair Board and Executive Committee meetings and work with staff to develop the agenda. Help guide and mediate Board actions with respect to organization priorities and governance concerns.
  • Ensure a regular assessment of the full Board, individual board members and the CEO.
  • Build a working culture – respect contributions of Board members; put Society needs over personal rewards.
  • Represent the organization, as necessary, at official functions with private and public organizations.
  • Appoint committee chairs in coordination with the Governance Committee.
  • Assign Board members to serve as Board liaisons to committees.
  • Appoint members to committees as deemed necessary for the proper functioning of the Society.
  • Establish task forces for specific and focused missions.

Qualifications

  • Has served as AUGS Vice President and meets the qualifications as listed under the Vice President Job Description.

 

Job Description: Vice President

The position of Vice President will serve a term of four years. One year in each of the following positions: Vice President, President-Elect, President, and Immediate Past President.

Responsibilities

  • Act in place of the President-Elect when required.
  • Serve as a member of the Executive and Finance Committees.
  • Perform other duties as assigned by the President.
  • Succeed to the position of President.
  • Fulfill other general Board duties as listed under Director at Large responsibilities.

Qualifications

  • Ability to think strategically and to guide AUGS into the future.
  • Demonstrated leadership skills (not an ability to manage, but to lead).
  • Ability to build strong working relationships with the Board members, AUGS staff and external partners.
  • Dedication to building a stronger organization for the future.
  • Capacity for forward thinking; nimble and adaptive.
  • Understanding and awareness of professional and business issues pertinent to AUGS’ members.
  • Positive attitude (Optimistic, fun, respectful, tolerant, inclusive).
  • AUGS member in good standing for a minimum of three years.
  • Have attended AUGS meetings.
  • Have previously served as a Committee Chair, Treasurer, or past or current Board member. 
  • Vice President candidates may not have conflicts with companies during his/her term of service. Financial relationships from entities whose sole purpose is medical education (e.g., book and journal publishers, UptoDate, ACGME approved CME, etc.) is allowed but must be disclosed and if the relationship could reasonably be seen to overlap with the interests, missions, and values of AUGS may require management. Research support is not considered a conflict of interest.
  • Individuals who are or will be serving as a board member on a related, professional medical society (AAGL, ICS, IUGA, SGS, SUFU) are not eligible for simultaneous AUGS Board service.

 

Job Description: Immediate Past President

The position of Vice President will serve a term of four years. One year in each of the following positions: Vice President, President-Elect, President and Immediate Past President.

Responsibilities

  • Serve as a member of the Executive and Finance Committees.
  • Perform other duties as assigned by the President.
  • Fulfill other general Board duties as listed under Director at Large responsibilities.

Qualifications

  • Has served as AUGS President and meets the qualifications as listed under the AUGS Vice President Job Description.

 

Job Description: Treasurer

The position of Treasurer will serve a three-year term. The Treasurer serves both the AUGS and the PFD Research Foundation Boards.

Responsibilities

  • Chief volunteer financial officer of the organization.
  • Assure actions relating to the Board’s financial responsibilities.
  • Assure that appropriate financial reports are available to the Board.
  • Report on the financial condition of AUGS at meetings of the Board and the Executive Committee and at other times when called upon by the President.
  • Serve as a member of the Executive Committee.
  • Review budget for presentation to the Board for approval.
  • Serve as the Chair of the Finance Committee.
  • Serve on the PFD Research Foundation Board of Directors.
  • Fulfill other general Board duties as listed under Director at Large responsibilities.

Qualifications

  • Be understanding and have experience with financial management, preferably in a non-profit environment.
  • Have previously served on the AUGS Finance Committee or similar financial role as deemed appropriate by the AUGS Board.
  • Have an interest in building strong working relationships with the Board members, AUGS staff and external partners.
  • Demonstrated leadership skills (not an ability to manage, but to lead).
  • Capacity for forward thinking; nimble and adaptive.
  • Dedication to building a stronger organization for the future.
  • Understanding and awareness of professional and business issues pertinent to AUGS’ members.
  • Positive attitude (Optimistic, fun, respectful, tolerant, inclusive).
  • AUGS member in good standing for a minimum of three years.
  • Have attended AUGS meetings.
  • Individuals who are or will be serving as a board member on a related, professional medical society (AAGL, ICS, IUGA, SGS, SUFU) are not eligible for simultaneous AUGS Board service.

 

Job Description: Director at Large (Member at Large)

The position of Director at Large will serve a three-year term.

Responsibilities

  • Assist the officers in providing oversight on AUGS’ future direction in meeting the goals of the Society and membership growth.
  • Participate actively in Board meetings and the governance of the Society through formulation, review and execution oversight of the business decisions guiding the overall direction of AUGS.
  • Participate in the development of the AUGS Strategic Plan.
  • Act as a liaison between AUGS committees and the Board.
  • Assist officers in identifying volunteers and future Board members.
  • Attend (prepare for and participate in) four board meetings per year for appointed term.
  • Foster forward thinking while supporting the Society’s mission, goals, policies, programs, strengths and needs.
  • Monitor programs and activities for relevance, mission alignment and achievement of expected outcomes.
  • Identify and declare to the Board any new conflicts of interest at the beginning of each Board meeting.
  • Support the majority decision – deliver a consistent message of the Board and not your personal opinion.
  • Read and understand the Society’s financial statements.
  • Counsel and support the CEO.
  • Participate in a Board orientation training session as scheduled.
  • Notify staff when attending a meeting/conference on issues that might be of interest to the Society.

Qualifications 

  • Ability to think strategically and to guide AUGS into the future.
  • Interest in building strong working relations internally and externally.
  • Understanding and awareness of professional and business issues pertinent to AUGS’ members.
  • Dedication to putting the needs of AUGS before personal interests.
  • Demonstrated leadership skills (not an ability to manage, but to lead).
  • Capacity for forward thinking; nimble and adaptive.
  • Positive attitude (Optimistic, fun, respectful, tolerant, inclusive).
  • AUGS member in good standing for a minimum of three years.
  • Have attended AUGS meetings.
  • Individuals who are or will be serving as a board member on a related, professional medical society (AAGL, ICS, IUGA, SGS, SUFU) are not eligible for simultaneous AUGS Board service.

 

Job Description: PFD Research Foundation Chair

The position of Chair of the PFD Research Foundation will serve a four-year term; two years as Vice Chair and two years as Chair. The PFD Research Foundation Vice Chair serves both the AUGS and the PFD Research Foundation Boards.

Responsibilities

  • Serve as the Chief Volunteer Officer of the PFD Research Foundation.
  • Partner with staff and the AUGS Board to achieve the Foundation’s mission.
  • Provide leadership to the PFD Research Foundation Board of Directors.
  • Chair PFD Research Foundation Board meetings and work with staff to develop the agenda. Help guide and mediate Board actions with respect to Foundation priorities and governance concerns.
  • Represent the Foundation, as necessary, at official functions with private and public organizations.
  • Appoint committee chairs for PFD Research Foundation committees.
  • Assign Foundation Board members to serve as Board liaisons to Foundation committees.
  • Appoint members to committees as deemed necessary for the proper functioning of the Foundation.
  • Establish task forces for specific and focused missions.
  • Serve as a member of the AUGS Board of Directors.
  • Actively participates in AUGS Board meetings and provides updates to the AUGS Board on PFD Research Foundation activities.

Qualifications 

  • Has served as PFD Research Foundation Vice Chair and meets the qualifications as listed under the Vice Chair Job Description.

 

Job Description: PFD Research Foundation Vice Chair

The position of Vice Chair of the PFD Research Foundation will serve a four-year term; two years as Vice Chair and two years as Chair. The PFD Research Foundation Vice Chair serves both the AUGS and the PFD Research Foundation Boards.

Responsibilities

  • Act in place of the PFD Research Foundation Chair when required.
  • Perform other duties as assigned by the AUGS President and/or PFD Research Foundation Chair.
  • Succeed to the position of PFD Research Foundation Chair.  
  • Fulfill other general duties as listed under PFD Research Foundation Director at Large responsibilities.
  • Serve as a member of the AUGS Board of Directors.
  • Actively participates in AUGS Board meetings.

Qualifications

  • Demonstrated leadership skills (not an ability to manage, but to lead).
  • Ability to think strategically and to guide the PFD Research Foundation into the future.
  • Dedication to the PFD Research Foundation mission.
  • Ability to build strong working relationships with the Board members, donors, AUGS staff and external partners.
  • Capacity for forward thinking; nimble and adaptive.
  • Understanding and awareness of professional and business issues pertinent to AUGS’ members, donors, and industry supporters.
  • Positive attitude (Optimistic, fun, respectful, tolerant, inclusive).
  • AUGS member in good standing for a minimum of three years.
  • Have attended AUGS meetings.
  • Individuals who are or will be serving as a board member on a related, professional medical society (AAGL, ICS, IUGA, SGS, SUFU) are not eligible for simultaneous AUGS Board service.
  • Understanding and awareness of professional and business issues pertinent to donors, industry supporters, and AUGS’ members as it relates to the mission of the PFD Research Foundation.

 

Job Description: PFD Research Foundation Board Member

Board members serve a three-year term and serve both the AUGS and PFD Research Foundation Boards.  

Responsibilities

  • Be well-informed to convey the mission and strategies of the PFD Research Foundation as well as its policies, programs and needs. Ensure that program results are in line with the Foundation mission as well as with annual and long-range goals. 
  • Serve as a Director at Large on the AUGS Board of Directors and fulfills all duties as outlined under the AUGS Board Director at Large responsibilities.
  • Approve major actions of the PFD Research Foundation such as capital expenditures and major changes in programs.
  • Create, renew, and approve major policies that focus on defining and identifying conflicts of interest throughout the Foundation, as well as being diligent in the administration and enforcement of those policies.
  • Attend scheduled PFD Research Foundation Board meetings. The Board shall meet approximately 4 times per year, or as called by the Chair of the Board.   Typically, the Board will meet twice a year in person in conjunction with the AUGS Board meeting, and twice a year by video conference.

Qualifications

  • Serves as an AUGS Director at Large.
  • Ability to think strategically and to guide the PFD Research Foundation into the future.
  • Dedication to the PFD Research Foundation mission.
  • Ability to build strong working relationships with the Board members, donors, AUGS staff and external partners.
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